Job Description

• Company: IFS International Facilities Services
• Location: Zambia
• Job type: Full-Time
• Job category: Logistics/Transportation Jobs in Zambia

Job Description

Purpose of the Role:

• To support the Procurement Officer to plan, source, and manage the supply of stock required by the site.
• To develop greater stock availability through better forecasting, additional suppliers, better order execution and stock management.

Key Responsibilities:

• Forecast Process Management
  • Analyse the input from the operational site team on their stock request.
  • Create the weekly stock consumption forecast for a 13 week horizon, using the site request, planned events and history as inputs.
  • Communicate, get input, ensure alignment and eventual sign off from the management team and Corporate Office supply chain team for the forecast on a monthly basis.
  • Ensure both the site operational team and the corporate office supply chain team work off one set of numbers as the forecast gets actioned.
• Planning
  • Create a weekly call off schedule per supplier and communicate this schedule with suppliers to ensure early warning of supply constraints.
  • Get input from the operation on weekly stock take results.
  • Calculate the weekly stock position for the 13 week horizon, communicating any shortages or overstock positions to both the site operational team and the SC head office team.
  • Implement contingency measures when deviation to the stock targets are predicted, including switching on alternative sourcing, agreeing with the site on deviations to consumption forecast and expediting logistics arrangements.
• Buying
  • Ensure clarity of all site requisition input into the forecast.
  • Identify and select the local vendors to procure stock, informed by the buying mix of price, quantity, quality and delivery date using the Master Price List (“MPL”) as a key source of information.
  • Process the order and ensure all relevant parties have access to the order information.
  • Expedite orders and resolve purchasing problems between functional management and the suppliers.
  • Monitor price increases and communicate changes as necessary.
  • For non-contract products and services, negotiate all terms and conditions, in line with the business operating procedures, ensuring the best total acquisition costs.
  • Check costs, quality and levels of service for all suppliers used.
• SHEQ Assurance
  • Ensure that suppliers and, where necessary, services and products are sourced according to all SHEQ policies, including all inspections and audits for SHEQ requirements as necessary.
• Administration
  • Ensure that the necessary supplier information is correctly and promptly loaded onto the system.
  • Ensure that the MPL is accurately and timeously updated with all price information.
  • Ensure all suppliers terms and conditions are updated in the relevant supplier agreement and authorised by the SC Manager.

Qualifications and Experience:

• IdeallyUndergraduate degree in commerce, management, supply chain management or a related field.
• Minimum of 5 years’ experience within a sourcing or purchasing and commercial management environment.
• Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement, particularly within the specific category.
• Valid drivers’ licence.

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