Hospital Administrative Officer

Job Description

Job Summary

Ndola Central Hospital is seeking a skilled Hospital Administrative Officer to manage daily administrative operations and support the smooth running of hospital services. The ideal candidate will have 3–5 years of administrative experience in a healthcare or hospital setting and will demonstrate strong organizational, communication, and leadership skills.

The Administrative Officer will coordinate office activities, manage records, liaise with departments, and ensure compliance with hospital policies. This role is crucial for efficient patient services, departmental coordination, and regulatory compliance.

Key Responsibilities

Manage day-to-day administrative operations of the hospital.

Maintain and update patient records, staff files, and hospital documentation.

Coordinate meetings, schedules, and communications across hospital departments.

Monitor and report on hospital operational metrics, budgets, and expenditures.

Ensure compliance with hospital policies, procedures, and government regulations.

Assist with human resources activities including staff onboarding, attendance, and leave management.

Support procurement processes, manage office supplies, and track inventory.

Liaise with hospital departments, government agencies, and stakeholders to facilitate smooth operations.

Prepare reports, presentations, and correspondence for hospital management.

Assist in the implementation of hospital projects, quality assurance initiatives, and administrative audits.

Required Qualifications

Bachelor’s degree in Health Administration, Public Administration, Business Administration, or related field.

3–5 years of experience in hospital administration, healthcare office management, or similar administrative roles.

Strong knowledge of hospital operational procedures, record management, and office software (MS Office, LIS, or hospital ERP systems).

Understanding of regulatory compliance, quality assurance, and healthcare administration best practices.

Excellent organizational, analytical, and problem-solving skills.

Strong interpersonal and communication skills, with ability to coordinate multiple departments.

Skills and Competencies

Hospital Administration & Management

Patient Records Management

Office Operations & Coordination

Budgeting & Financial Reporting

Staff Scheduling & HR Support

Regulatory Compliance & Quality Assurance

Procurement & Inventory Management

Data Analysis & Reporting

Communication & Interdepartmental Liaison

Project Implementation & Monitoring

Hospital Policy Implementation

Record Keeping & Documentation

Time Management & Multitasking

Benefits

Competitive annual salary: ZMW 90,000 – ZMW 130,000

Opportunities for professional development and training

Supportive work environment in a leading hospital

Exposure to healthcare administration and management systems

Contribution to efficient healthcare delivery and patient care

Connect with https://africajobsearch.com/ for more job Openings in Zambia or Job Vacancies in Zambia.
https://zambiajobssearch.com/

For Jobs in Tunisia visit – https://www.tunisiajobsearch.com