Receptionist / Administrative Assistant at Liebherr Group

Company: Liebherr Group
Position: Receptionist / Administrative Assistant
Location: Kitwe, Zambia
Industry: Engineering, Heavy Equipment & Corporate Services
Job Type: Full-Time
Job Category: Customer Service / Administration Jobs in Zambia
Experience Required: Minimum 2 Years
Education: Diploma in Business Administration, Public Administration, Business Management, or related field
Salary: Competitive Salary Package (Approx. ZMW equivalent of USD 700 – USD 1,000 per month depending on qualifications, administrative experience, and organizational skills)
Closing Date: 10th January 2027
Work Environment: Office-Based / Administrative Support

About Liebherr Group

Liebherr Group is a globally recognized company specializing in construction machinery, mining equipment, industrial technology, and engineering services. With operations across multiple industries, the organization provides advanced equipment and technical support solutions while maintaining high standards in customer service, administration, and workplace operations.

The company is currently seeking a professional and organized Receptionist / Administrative Assistant to support daily office management, visitor coordination, procurement administration, logistics support, and general workplace efficiency.

Job Overview

The Receptionist / Administrative Assistant will provide administrative and operational support to ensure the smooth functioning of office activities. The successful candidate will coordinate front-office responsibilities, office supplies, petty cash, procurement support, vendor communication, travel arrangements, document management, and workplace maintenance.

This role is ideal for professionals seeking administrative jobs in Zambia, receptionist jobs in Kitwe, office assistant vacancies, customer service jobs, front desk administration careers, office coordinator roles, administrative support jobs, business administration careers, office management jobs, and secretarial opportunities.

Candidates interested in additional administrative and customer service opportunities can also browse
receptionist jobs in Zambia
for updated openings across administration, office support, logistics, and customer service sectors.

Key Job Responsibilities

The Receptionist / Administrative Assistant will oversee front-office operations and provide day-to-day administrative support.

Reception & Front Office Duties

• Welcome visitors and determine the purpose of visits
• Notify employees when visitors or guests arrive
• Provide professional customer assistance and respond to inquiries
• Manage incoming and outgoing communication professionally
• Deliver excellent front desk and customer service support

Administrative & Office Support

• Process outgoing and incoming mail and courier services (DHL, Macspeedy’s, etc.)
• Maintain petty cash records and coordinate documentation accurately
• Prepare Requests for Quotations (RFQs) and coordinate supplier communication
• Process purchase orders and ensure compliance with company procurement policies
• Verify invoices and maintain procurement records within ERP systems
• Manage office supplies inventory including groceries and stationery
• Maintain documentation, filing systems, and administrative records

Candidates experienced in office administration, document management, procurement support, customer service, front office coordination, office operations, and administrative assistance are encouraged to apply.

Procurement, Logistics & Facility Coordination

The selected candidate will also support logistics and facility management through:

• Coordinating hotel and taxi bookings for staff and visitors
• Managing catering services and employee meal arrangements
• Monitoring office maintenance, plumbing, electricity, and facility repairs
• Coordinating utility bill processing including water and electricity payments
• Maintaining vehicle records, insurance, road tax, mileage tracking, and servicing schedules
• Ensuring business and building certifications remain up to date
• Supervising office cleanliness and overseeing cleaning staff

Professionals with expertise in office logistics, travel coordination, inventory management, vendor management, facility administration, vehicle administration, and records management will have an advantage.

Candidates looking for wider regional administration opportunities can additionally visit
receptionist jobs in Rwanda
to explore customer service, administration, and office support vacancies.

Required Qualifications

Applicants should possess:

• Diploma in Business Administration, Public Administration, Business Management, or related discipline
• Minimum 2 years of experience in an administrative role
• Strong communication and interpersonal skills
• Ability to manage confidential and time-sensitive information
• Good knowledge of office procedures and documentation systems
• Familiarity with procurement and office coordination processes
• Strong computer literacy and proficiency in Microsoft Office applications
• Ability to multitask and work under deadlines

Candidates searching for administrative assistant jobs in Zambia, office receptionist vacancies, secretarial jobs, customer support careers, front office jobs, and business support positions are highly encouraged to apply.

Essential Skills & Competencies

The ideal candidate should demonstrate:

• Office administration expertise
• Strong organizational and multitasking skills
• Documentation and archiving knowledge
• Communication and customer service excellence
• Procurement and vendor coordination abilities
• Problem-solving and attention to detail
• Time management and accountability
• Facility and office management understanding
• Professional confidentiality and ethics
• Team collaboration and adaptability

Professionals interested in broader African career opportunities in administration and office support may also explore
receptionist jobs in Namibia
for administration, reception, logistics, and customer-facing vacancies.

Training & Professional Development

Liebherr Group supports employee growth through:

• Office administration and ERP system training
• Procurement and purchase order process orientation
• Customer service and front desk communication workshops
• Documentation and records management training
• Workplace safety and office coordination sessions
• Career development and professional mentoring

Salary & Benefits

Selected candidates may receive:

• Competitive salary package
• Professional growth and career advancement opportunities
• Exposure to global engineering and mining operations
• Supportive work environment
• Skills development and workplace training
• Employee engagement and team collaboration opportunities

Application Process

Interested applicants are encouraged to submit their online application before the deadline.

Closing Date: 10th January 2027

For inquiries: Contact Kalengo Phiri

Why Join Liebherr Group?

Working with Liebherr Group provides an opportunity to strengthen expertise in office administration, customer service, procurement coordination, facility management, and business support operations while working with a globally recognized engineering and technology company.

Apply now to grow your career in administration, office management, customer service, and front desk operations in Kitwe, Zambia.