Administrative Assistant Job at Mayiko Infrastructure Limited – Lusaka, Zambia

Company: Mayiko Infrastructure Limited
Location: Lusaka, Zambia
Job Type: Full-Time
Industry: Mining, Infrastructure & Administrative Services
Category: Administrative / Secretarial Jobs in Zambia
Application Mode: Email Application
Salary: Not Disclosed
Experience Level: Mid-Level Professional

Mayiko Infrastructure Limited is hiring a highly organized and proactive Administrative Assistant to support daily office operations in Lusaka. This is an excellent opportunity for candidates seeking administrative jobs in Zambia, office assistant jobs, executive support roles, and business administration careers in a reputable infrastructure and mining company.

The ideal candidate will be responsible for managing office administration, coordinating schedules, maintaining records, supporting executives, and ensuring smooth office functionality. Candidates with excellent communication, multitasking, and problem-solving skills are encouraged to apply.

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About Mayiko Infrastructure Limited

Mayiko Infrastructure Limited is a leading global mining and infrastructure company specializing in manganese production, mineral processing, technical engineering, and construction operations. With operations spanning several countries including India and the UAE, the company is recognized for delivering operational excellence and sustainable growth while creating value for employees, investors, and host communities.

The company promotes workplace equality and welcomes applications from qualified professionals regardless of gender, race, or disability.

Job Purpose

The Administrative Assistant will provide comprehensive administrative and operational support to ensure efficient office management and seamless coordination across departments. The role involves handling correspondence, scheduling meetings, managing records, supporting procurement, monitoring office supplies, and assisting management in daily operations.

This opportunity is ideal for professionals interested in office administration jobs, secretarial careers, administrative officer positions, business support roles, and corporate administration careers.

Key Responsibilities

The successful candidate will be expected to:

Office Administration & Coordination

• Ensure the office environment, systems, company assets, and vehicles remain functional and properly maintained.
• Handle general administrative duties including phone calls, emails, documentation, and correspondence management.
• Coordinate internal and external communication to support business operations.
• Organize meetings, appointments, travel schedules, and executive calendars.

Documentation & Record Management

• Prepare reports, presentations, spreadsheets, and meeting documentation.
• Maintain both digital and physical filing systems with high confidentiality and accuracy.
• Manage employee attendance records, leave schedules, and office documentation.

Procurement & Vendor Coordination

• Monitor office supplies and proactively place purchase orders.
• Liaise with vendors, suppliers, and service providers to ensure smooth operations.
• Coordinate mailing, maintenance requests, shipping, and procurement activities according to company purchasing policies.

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Budgeting & Administrative Support

• Assist management in budget preparation and expense tracking.
• Support cost-effective administrative planning and operational efficiency.
• Conduct research and provide administrative assistance for assigned projects.
• Help implement policies and procedures to maintain compliance with company standards.

Team Support

• Collaborate with Human Resources and management to support employee records and workplace operations.
• Provide administrative support to staff and senior management as needed.
• Contribute to maintaining an organized, professional, and productive workplace.

Education & Qualifications

To qualify for this role, candidates should possess:

• Diploma or Bachelor’s Degree in Business Administration or a related field.
• Proven experience as an Administrative Assistant, Office Administrator, Secretary, or Executive Assistant.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Knowledge of office management systems and business operations.

Required Skills & Competencies

Successful applicants should demonstrate:

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Time management and attention to detail
• Problem-solving and decision-making skills
• Ability to work independently and collaboratively
• Professionalism, integrity, and confidentiality
• Vendor negotiation and stakeholder coordination abilities

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Experience Requirements

Applicants should have:

• Previous work experience in administration, office support, secretarial work, or business operations
• Experience handling documentation, scheduling, reporting, and office systems
• Familiarity with administrative procedures in corporate or industrial environments is an added advantage

Training & Career Development

Working at Mayiko Infrastructure Limited provides exposure to:

• Corporate office administration systems
• Executive support and operations management
• Budget coordination and procurement processes
• Professional communication and stakeholder management
• Career growth within infrastructure and mining operations

Employees may also gain hands-on experience in business operations, office process improvement, and administrative leadership development.

Salary & Benefits

• Salary: Not disclosed
• Employment Type: Full-Time
• Professional work environment
• Career development opportunities
• Exposure to multinational mining and infrastructure operations
• Equal employment opportunity workplace

Why Join Mayiko Infrastructure Limited?

Mayiko Infrastructure Limited offers a dynamic environment for professionals looking to grow in administrative support, office coordination, and business operations. Employees become part of an internationally recognized organization focused on innovation, operational excellence, and long-term professional growth.

How to Apply

Interested and qualified candidates should send their:

• Updated CV
• Cover Letter

via email and indicate “Administrative Assistant” in the subject line.

Application Deadline: 31/12/26

Only shortlisted candidates will be contacted for further recruitment processes.